Stop Losing Leads to Missed Calls — Install an AI Front Desk in ~15 Days

Seabounds Company installs a simple automation layer for Andover-area contractors so you respond faster, keep every lead organized, draft quotes consistently (approval-only), and reclaim 5–15 hours/week—without hiring another admin.

Book a Free 15-Minute Time Leak Audit Watch the 60-Second Demo

Missed-call textback + booking link (business-hours logic + clear next steps)

Intake → Airtable pipeline (clean fields, stages, and owner notifications)

Quote draft assistant (approval-only; drafts in your format)

Daily owner dashboard (leads, pipeline, quotes pending, follow-ups)

Guardrails by default: approval-only drafts, simple routing rules, clean handoff docs.

60-Second Demo: The AI Front Desk Automation Layer

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Built for contractors and home service SMBs

Serving Andover and nearby towns across North Massachusetts: North Andover, Lawrence, Methuen, Haverhill, Tewksbury, Lowell, Reading, Wilmington, Boxford, Middleton, Danvers, and surrounding areas.

Examples

HVAC, plumbing, electrical, roofing, landscaping, painting, cleaning, remodeling.

Best fit

Owner-operators and small teams handling calls, scheduling, intake, and quotes.

Outcome

Faster response, cleaner intake, fewer dropped leads, quotes drafted consistently.

The problem (what’s actually happening)

When the team is on jobs, the “front desk” breaks: calls go to voicemail, response slows, intake is scattered across texts/inbox/notes, quotes get delayed, and follow-up depends on memory. The result is lost jobs and wasted admin time.

The Seabounds AI Front Desk Automation Layer

We install 2–4 simple automations that sit on top of what you already use. No CRM replacement. No risky auto-sends. Approval-only where it matters.

Workflow 1

Missed-call textback
Instant reply + booking link + structured intake prompt.

Workflow 2

Intake → Airtable pipeline
Clean lead record + stages + notifications.

Workflow 3–4

Quote draft + daily dashboard
Drafted in your format (approval-only) + daily owner summary.

Typical stack

Airtable (pipeline) + Make/Zapier (automation) + Calendly (booking) + SMS provider (missed-call textback) + GPT/Claude (drafting + summaries).

The offer

One focused install (done-for-you), plus optional monthly optimization. No big-system replacement. Just an automation layer that fixes missed calls, intake, quoting, and visibility.

Primary

AI Front Desk Install (Done-For-You)

Installed in ~15 days: missed-call textback, intake → Airtable pipeline, quote drafts (approval-only), follow-up logic, and a daily owner dashboard.

~15 days

Workflow 1: Missed Call → SMS in <60s → Airtable lead
Workflow 2: Intake (SMS/web) → structured fields → pipeline + alerts
Workflow 3: Quote draft assistant (approval-only) in your format
Workflow 4: Follow-up cadence + stale lead flags (non-spammy)
Workflow 5: Daily owner dashboard (leads, follow-ups, quotes pending)

Definition of done: built, tested end-to-end, live in your environment, staff trained (15–30 min), and documented (1-page SOP per workflow).

How pricing works

Pay per workflow delivered

You pay only when a workflow is live and usable by your team. This keeps scope clear and reduces risk.

$1,000 / workflow

Typical install: 4–5 workflows
Typical total: $4,000–$5,000
15-Day “Live or Free” guarantee (see below)

15-Day “Live or Free”: if at least 3 workflows aren’t delivered live within ~15 days (with access provided), you get 100% refunded.

Optional

Monthly Maintenance & Optimization

Keep workflows stable and improve one lever per month. Recommended after install for monitoring and small improvements.

$500–$1,000/mo

Maintenance ($500/mo): monitoring, fixes, minor tweaks, 30-min check-in
Optimization ($1,000/mo): maintenance + 1 improvement/month + KPI review

Most clients start with Maintenance for stability, then move to Optimization once the basics are running smoothly.

What you’ll see

Primary outcomes: faster response, fewer dropped leads, cleaner intake, consistent quote drafts, and 5–15 hours/week saved from reduced re-keying and follow-up chasing.

DIY and training options may be added later. For now, Seabounds installs and supports the system end-to-end.

Pricing

Simple structure: pay per workflow delivered for the install, then optional monthly maintenance or optimization.

Install

AI Front Desk Install

Pay only per workflow delivered, tested, and live.

$1,000 / workflow

Typical: 4–5 workflows
Typical total: $4,000–$5,000
Timeline: ~15 days

Ongoing

Maintenance

Keep workflows stable and monitored.

$500/mo

Monitoring + bug fixes
Minor tweaks (copy/timing/tags)
30-min monthly check-in

Ongoing

Optimization

Improve performance month over month.

$1,000/mo

Everything in Maintenance
1 improvement/month
60-min KPI review + next-month plan

Guarantee

15-Day “Live or Free”

If at least 3 workflows are not delivered live within ~15 days (with access provided and agreed routing followed), you receive a 100% refund.

FAQ

Will quotes auto-send to customers?

No. Quotes are drafted and routed to you for approval before anything is sent.

Will this replace my CRM / Jobber / ServiceTitan / QuickBooks?

No. This is an automation layer that reduces lead leakage and admin work on top of your current tools.

Is SMS compliant?

We use standard opt-out language (e.g., “Reply STOP to opt out”) and design flows to respect consent and business hours.

What results should I expect?

Typically: faster response, fewer dropped leads, cleaner intake, and 5–15 hours/week saved once adopted.

Want the 1-page plan for your business?

Book a free 15-minute audit and leave with the exact workflows, ROI estimate, and next steps.

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